# Share a page or a collection

Every page starts private. Share it with the whole workspace, or with named people, and choose what they may do.

![The Share window showing workspace access and a list of people with their access levels](https://thenotemaker.com/help/sharing.webp)

## Open the Share window

Open the page and click **Share** in the top bar. For a collection, use **Share** from its **⋯** menu.

## Who can open it

-   **Only me** is the default. Nobody else can open the page.
-   **Everyone in the workspace** lets every member open it.
-   **Specific people** lets you add members one by one. Type a name and choose their access.
-   **Anyone with the link** publishes the page to the web. See [🌐 Publish to the web](https://docs.thenotemaker.com/organise-and-share/publish-to-the-web).

## What they can do

| Level | They can |
| --- | --- |
| **View** | Read the page. |
| **Comment** | Read, and add comments and replies, including on selected text. |
| **Edit** | Change the page, add sub-pages, move it and restore versions. |

A person can have a higher level than the workspace. For example, the workspace can view a page while one colleague can edit it.

## Sharing is inherited downwards

Sharing a collection shares every page inside it, sub-collections included. A page inside a shared collection, and its sub-pages, follow the same sharing. You can still share a single sub-page with more people on its own.

## Who can change sharing

Only the page's **author**, or a workspace **owner or admin**, can change sharing or publish a page. Being able to edit a page is not enough.

## Deleting is separate

The levels above never include deleting. Only the author or a workspace admin can move a page to the trash. See [🗃️ Archive and trash](https://docs.thenotemaker.com/organise-and-share/archive-and-trash).

> [!info] 💡
> Mention a colleague with `@` and NoteMaker checks that they can open the page. If they cannot, it offers to share the page with them first.

## Related

-   [👥 Invite your team](https://docs.thenotemaker.com/get-started/invite-your-team)
-   [↔️ Move pages around](https://docs.thenotemaker.com/organise-and-share/move-pages-around)
-   [💬 Comments](https://docs.thenotemaker.com/organise-and-share/comments)